operations Group

The Operations Group in Construction covers the centralized general support for Projects and project directors. Functions is to oversee tasks such as the Plant, Machinery and Vehicles (PMV Module Manager) including allocaton and requirement, Procurement and Store operation a, Note: Modules can be assisgned can easly transformed from one group to another to as per the contractor's organisation.

Inventories Module

This accounting module cover the standards accounting systems with already build in library of chart of accounts of some MENA countries with standards entry and reports; ledgers, Journal Vouchers (JVs), Receipt Vouchers (RVs), Payment Vouchers (PVs), automatic payroll, trial balances, cost centers, cash, banks and currencies with exchange rates and WBS assignments, reflecting inventory movement, movement surcharge centers and Sub assemblies in transit for final installation such as precast footings.

Stores & Sub-assembly Module Module

Stores & Inventory : Often contractors may have to buy full requirements of a project item such as precast concrete rings for manholes of various depths to fit field elevations. It is impractical to charge the work break cost of the project at once, so they are charged to the project store and then the cost is later charged to the cost account when discharged to site by a material release thus following actual expenditure in the billing cycle. In addition it can be used for the project's stores, one or more main stores such as for general hardware and bulk purchases

Assembly: Same as Store & Inventory, many times contractors has to prepare ready things ahead; Take concrete footing for lighting poles for example, having them all precast on site is better for the flow of work. So the whole quantity can prepared. In this case the material of rebar, ready mix concrete and form work cost can be absorbed and the footing appears as an iinventory cost later charged to the appropriate Section Cost.

Logistics Module Module

Our Logistics module handles shipping of material as per international purchase orders material management from initial factory dispatch to "yard housing" Monitors the required deliver location of every shipment, assigning forwarders, clearing agents, international conformity of material in shipment, adding charge accumulation aggregating costs like ocean freight, terminal handling, insurance, and duties and culculating the landed cost.

General Operations Module Module

An Operation Module in a construction company serves as the central nervous system for daily project activities, acting as the critical link between strategic planning and on-site execution. It provides a comprehensive, often digital, framework for managing resources, scheduling, safety, and quality across multiple projects to ensure they are delivered safely, on time, and within budget..

PMV (Plant, Macinery & Vehichles) Module

The built in PMV (Plant, Machinery & Vehicles) Module is a One in All processor to the PMV Department internal tasks, allocation of equipment, maintenance and repair of equipment, spare parts stock requirement in collaboration of the

projects’ director. In Gulf and MENA, the pressure of the PMV is enormous as the projects are many scattered and have to carry on site repairs and maintenance, involves lots of expatriates taking needing private or pooled transport worker leading a bus to go to work or a vehicle needed by contract to be provided to the consultant engineers. Following is the coverage:

1-Assets Classification

The PMV equipment are nested Class, Category and Sub-Category, The Classes are Plant, Machinery and Equipment. Categories say for machinery Class are like Graders, loaders, Trucks … and Sub-Categories related to capacity, size or

usage, for example, for Vehicles, a category could be Buses, Sedans and for sedan it could be Regular, Deluxe, Compact or Subcompact. This is used when registering the company’s fleet.

2-P urchase Agreement & asset PMV Registration

Covers individual or bulk Purchase. Each asset is encoded individually with all its details: Make, Model, Horse power, Color, Country of Origin, Chassis no, down

to the hand or left drive, transmission type, number of gears etc. This registration record shall carry the life cycle history of the asset; repairs, accidents, traffic tickets registration renewals reflecting cost appropriated to this asset.

3-P MV Rentals.

Rental of PMV is used according to the duration of a new project is short or during transient peak engagement of current assets and of course on the company’s cash policy. Rental agreements are generalized for renting specific Class, category or subcategory of PMV assets.

4-PMV allocations

Whether Assets or Rentals, from the initial receipt to all allocations are issued by the software

5-Demand for PMV assets to new Projects Purchase / Rental Decisions

The requirement for a project PMV is issued by the projects Director, the software compares the owned /rented equipment to company assets and rentals versus engaged equipment on current ongoing projects and expected release time. This can

lead to possible reschedule of engaged equipment and advise the shortage needed where to buy or lease

6-M aintenance and Repair Garage

Procurement & Subcontracts Module

Procurement General

Purchase orders are done by selecting the Internal Requisition, Procurement Schedules Generated from BOQ reflecting the Material on site etc Master Bills of material are Done for the whole project for section Procurement Tracking till material Receipts, Internal Requisition can be carried partially from Master BOM Showing balance order / Over

Suppliers:

Suppliers are entered through the Suppliers Entry Form. Information about Country , Address, Telephones, Faxes, Emails, website, Commercial registration & VAT number is entered as where as ware house locations. A Retrieve drop down is available for retrieving the desired supplier. Trade Lines and Brands they carry is entered too. Also Contacts Details as to Names, Posts, Phones & emails are entered. Supplier regular payment terms are selectable as well as Banks and swift /Ibans are entered. Reports including supplier sheet and Suppliers Reports by Country and by Trades are available.

Internal Requisitions

Internal Requisitions are received from the Project’s Management either for refining the soliciting process or as an approved request for a Purchase Order with consultant's approvals on Brand and /or selected models. Internal Requisitions carry technical attachments as Data sheets and other necessary specification Clauses or drawings.

Request for Quotations (RFQ)

Purchase Orders (PO)

Purchase Orders are filled by pressing the copy RFQ Button and entering the Supplier Prices and Terms and payment Conditions. Should the PO need and advance or full payment, a request for payment should be filed in the Payment Orders Module. The PO is one of the instruments in the Cost Control Module

Sub-Contracts (SC)

Sub-Contracts is a commitment and reflected in Cost Control same as Purchase Orders. The Sub-Contract should be signed on the Print Out generated from the Module and dates of Signing specially the of the subcontractor. It is usually used for Supply & Apply contracts and for Supply only where Lead Time and specs are crucial and to Apply only pertaining to quality of works, progress and termination Clauses are present

The Scope of Works Items details can be copied from the Internal Requisitions where the RFQ were issued on and based on the prices of the chosen Subcontractor with applicable discounts.

Special Terms are specified as to Contract Duration. Commencement of Works, Payment Method, Insurance, Penalties etc. General Terms are specified as to Responsibilities, Force Majeure, Confidentiality, Labor Relations , safety measure, Delays, Inspection, Claims, Change Orders, Disputes etc.. The Terms are imported from multiple built in versions which you can add ore modify Payment Orders can be made on progress which track be tracked on various Reports